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Microsoft Excel 2013 Expert Part 1

#### Question No: 21

You work as an Office Assistant for Peach Tree Inc. Your responsibility includes creating sales incentive report of all sales managers for every quarter. You are using Microsoft Excel to create a worksheet for preparing the report. You have inserted the sales figures of all sales managers as shown in the image given below:

You have to calculate the first quarter incentives for all sales managers. The incentive percentage

(provided in cell B3) is fixed for all sales managers. The incentive will be calculated on their

total first quarter sales. You have to write a formula in the cell F8. Then you will drag the cell

border to the cell F12 to copy the formula to all the cells from F8 to F12. In the first step, you

select the F8 cell. Which of the following formulas will you insert to accomplish the task?

A. =amp;Bamp;3/100 * E8

B. =B3/100 * E8

C. =B3/100 * amp;Eamp;8 D. =\$B\$3/100 * E8 E. =B3/100 * \$E\$8

In order to accomplish the task, you will have to insert the following formula:

=\$B\$3/100 * E8

According to the question, the formula will be inserted in cell F8 and then the cell#39;s border will

be dragged to the F12 cell. Furthermore, the incentive percentage is fixed for all sales managers

and the value is provided in the cell B3. You will have to insert a formula that refers to the B3

cell as an absolute reference. For this you will have to type currency symbol (\$) before the row

name and column number. In order to accomplish the task, type the following formula in the cell F8:

=\$B\$3/100 * E8

When absolute reference is used for referencing a cell in a formula, dragging cell#39;s border to

another cell does not change the cell#39;s reference.

Answer options B and E are incorrect. This formula references the B3 cell as a relative reference.

After inserting the formula, when the cell#39;s border is dragged, it will change the cell reference

relatively.

Answer options A and C are incorrect. Ampersand symbol (amp;) is not used for referencing cells in Excel.

#### Question No: 22

You work as an Office Assistant for Tech Perfect Inc. You are working in the spreadsheet of the company#39;s high selling products. You want to find out the matching values in the columns. While doing so, you get an unexpected error that when you attempt to look up or match a lookup_value within an array; Excel is not able to recognize the matching value.

You want to store sets of values as text and convert sets of data to text by using Excel#39;s Text To Columns tool. Which of the following steps will you take to accomplish the task?

Each correct answer represents a part of the solution. Choose all that apply.

1. Select the Text to Columns option from the Data tab at the top of the Excel workbook.

2. Select Text and click the Finish button in Column Data Formats.

3. Select the Delimited option and click Next

4. Make sure that all delimiter options are unselected, and then again click Next.

5. Remove the unseen spaces at the start or end of the first Macro cell.

6. Select the cells to convert their data to text.

In this situation, you will take the following steps:

1. Select the cells to convert their data to text.

2. Select the Text to Columns option from the Data tab at the top of your Excel workbook.

3. Select the Delimited option and click Next.

4. Make sure that all delimiter options are unselected, and then again click Next.

5. Select Text and click the Finish button in Column Data Formats.

#### Question No: 23

You work as an Office Assistant for Media Perfect Inc. You have created a report in Excel. You have inserted the following formula in a cell:

VLOOKUP(12, A2:C10, 3, FALSE )

Which of the following actions will be performed by the formula?

1. Search for the value 12 in the first column of the range, and then returns the value that is

contained in the third column of the range and on the same row as the lookup value.

2. Wrong syntax used.

3. Search the value 3 in the last column of the range, and then returns the value that is in the

column of the range and on the same row as the lookup value.

4. Search the value 12 in the third column of the range and then returns the value that is

contained in the 12th column of the range and on the same column as the lookup value.

The formula will search for the value 12 in the first column of the range, and then returns the

value that is contained in the third column of the range and on the same row as the lookup value.

#### Question No: 24

You work as an Office Assistant for Blue Well Inc. The company has a Windows-based network. You want to make a slicer available for use in another PivotTable. Which of the following steps will you take to accomplish the task?

Each correct answer represents a part of the solution. Choose all that apply.

1. Click the Insert Slicer arrow, and then click Slicer Connections on the Options tab in the Sort

amp; Filter group.

2. In the Slicer Connections dialog box, clear the check box of any PivotTable fields for which you want to disconnect a slicer.

3. In the PivotTable Connections dialog box, select the check box of the PivotTables in which you want the slicer to be available.

4. Click the slicer that you want to share in another PivotTable.

#### Question No: 25

You work as an Office Assistant for Tech Tree Inc. You have created a report in a workbook in Microsoft Excel 2013. You have a number of PivotTables in a single report. You want to apply the same filter to all of those PivotTables. For this purpose, you are required to create a slicer in one PivotTable and share it with other PivotTables. Which of the following steps will you take to accomplish the task?

Each correct answer represents a part of the solution. Choose all that apply.

1. In the Insert Slicers dialog box, select the check box of the PivotTable fields for which you

want to create a slicer.

2. Click Insert Slicer in the Sort amp; Filter group on the Options tab.

3. Hold down CTRL, and then click the items on which you want to filter.

4. Select the Macro enabled checkbox of the PivotTable fields for which you want to create a slicer in the Insert Security dialog box and then click OK.

5. Click anywhere in the PivotTable report for which you want to create a slicer.

#### Question No: 26 HOTSPOT

Rick works as an Office Assistant for Tech Perfect Inc. He is creating a report through Microsoft

Excel 2013. He wants to fill the active cell with the content of the adjacent cell. Mark the option that he will choose to accomplish the task.

Explanation:

#### Question No: 27

Rick works as an Office Assistant for Tech Perfect Inc. The company has a Windows- based network.

Rick wants to display data series, categories, data markers, and axes in the report. Which of the

following actions will Rick take to accomplish the task?

1. He will use stand-alone slicers.

2. He will create a PivotTable report.

3. He will configure form controls.

4. He will create a PivotChart report.

The PivotChart report is used to provide a graphical representation of data in a PivotTable report in an interactive way. Whenever a user creates the PivotChart report, PivotChart report filters are displayed in the chart area. These are used for sorting and filtering the underlying data of the PivotChart report. Changes made to the layout and data in the associated PivotTable report are immediately reflected in the layout and data in the PivotChart report. The PivotChart report shows data series, categories, data markers, and axes in the same way as the standard charts do. It is possible to change the chart type and other options such as titles, legend placement, data labels, and chart location.

Answer option A is incorrect. Stand-alone slicers are referenced from Online Analytical Processing (OLAP) Cube functions. These stand-alone slicers can be connected with any PivotTable in future.

They can be added by using the slicer button on the Ribbon. They need to be manually linked into grids as required.

Answer option C is incorrect. A form control is an original control that is compatible with old versions of Excel, beginning with Excel version 5. 0. It is designed for use on XLM macro sheets. It can be used when a user wants to simply interact with cell data without using VBA code and when he wants to add controls to chart sheets. By using form controls, the user can run macros. He can attach an existing macro to a control, or write or record a new macro. These controls cannot be added to UserForms, used to control events, or modified to run Web scripts on Web pages.

Answer option B is incorrect. A PivotTable report is used to summarize large amounts of data, to analyze numerical data, and to answer unexpected questions about data.

#### Question No: 28

You work as a Help Desk Technician for Dreams Unlimited Inc. Martha, a Sales Manager, is creating a sales report in Microsoft Excel. The report contains many worksheets. Martha has used many formulas in her report. She wants to monitor a cell which contains a formula. The formula refers to many other cells that are located in different worksheets in the report. She wants to know the effects on the cell when the values in different sheets change. She requests that you help her out to accomplish the task. Which of the following steps would you suggest she take in order to accomplish the task?

1. Click the New Window option in the Window group on the View tab. Click the Arrange All option in the Window group on the View tab. Select the Vertical option.

2. Select the cell which is to be monitored.

On the Formulas tab in the Formula Auditing group, click Watch Window. Click Add Watch.

3. Click the New Window option in the Window group on the View tab. Click the Arrange All option in the Window group on the View tab. Select the Cascade option.

4. Select the cell which is to be monitored.

On the Formulas tab in the Formula Auditing group, click Evaluate Formula.

In order to accomplish the task, she should take the following steps: Select the cell which is to

be monitored.

On the Formulas tab in the Formula Auditing group, click Watch Window. Click Add Watch. Answer option D is incorrect. Evaluate Formula is the formula examination tool provided by Microsoft Excel. This tool is useful for examining formulas that do not produce an error but

are not generating the expected result.

Answer options A and C are incorrect. Clicking the New Window option in the Window group on the View tab opens an instance of the workbook within the Excel window. This is useful when you work on different worksheets, and at the same time you want to navigate among them.

#### Question No: 29

You work as a Sales Manager for Rainbow Inc. Your responsibility includes preparing sales report of the Sales department. You use Microsoft Excel 2013 to prepare sales reports.

You have created a quarterly sales report of the department. After entering required data and inserting charts, you want to give a professional look to the document. You want to produce the document with soothing graphic effects, soft fonts, and light colors. Which of the following steps will you take to accomplish the task with least administrative burden?

1. Use the SmartArt option.

2. Create a new workbook through a template. Copy all data and charts of the report to the new workbook.

3. Choose one of the pre-built themes.

4. Select all the text of the document.

Change font style to Verdana and font color to light gray. Use vibrant colors for charts.

In order to accomplish the task, you will have to choose one of the pre-built themes.

Document

themes work on the overall design of the entire document. It enables users to specify colors,

fonts, and variety of graphic effects in a document. Themes change the look and feel of the document.

Microsoft Excel 2013 comes with a large collection of pre-built themes. Users can create their own themes for a document. Themes can be specified through Page Layout gt; Themes.

Answer option A is incorrect. The SmartArt option does not produce soothing graphic effects, soft fonts, and light colors.

Answer options B and D are incorrect. These options involve manual processing.

Therefore, any

formatting done manually will increase the administrative burden.

#### Question No: 30

You work as an Office Assistant for Media Perfect Inc. You have created a spreadsheet in Excel 2013 and shared it with the other employees of the company. You want to protect the worksheet and locked cells by permitting or prohibiting other employees to select, format, insert, delete, sort, or edit areas of the spreadsheet. Which of the following options will you use to accomplish the task?

1. Mark as Final

3. Protect Current Sheet

4. Protect Workbook Structure

The various Protect Workbook options are as follows:

1. Mark as Final: This option is used to make the document read-only. When a spreadsheet is marked as final, various options such as typing, editing commands, and proofing marks are disabled or turned off and the spreadsheet becomes read-only. This command helps a user to communicate that he is sharing a completed version of a spreadsheet. This command also prevents reviewers or readers from making inadvertent modifications to the spreadsheet.

2. Encrypt with Password: When a user selects the Encrypt with Password option, the Encrypt Document dialog box appears. In the Password box, it is required to specify a password. Microsoft is not able to retrieve lost or forgotten passwords, so it is necessary for a user to keep a list of passwords and corresponding file names in a safe place.

3. Protect Current Sheet: This option is used to select password protection and permit or prohibit

other users to select, format, insert, delete, sort, or edit areas of the spreadsheet. This option

protects the worksheet and locked cells.

4. Protect Workbook Structure: This option is used to select password protection and select options to prevent users from changing, moving, and deleting important data. This feature enables a user to protect the structure of the worksheet.

5. Restrict Permission by People: This option works on the basis of Window Rights Management to restrict permissions. A user is required to use a Windows Live ID or a Microsoft Windows account to restrict permissions. These permissions can be applied via a template that is used by the organization in which the user is working. These permissions can also be added by clicking Restrict Access.

6. Add a Digital Signature: This option is used to add a visible or invisible digital signature.

It

authenticates digital information such as documents, e-mail messages, and macros by using computer cryptography. These signatures are created by specifying a signature or by using an image of a signature for establishing authenticity, integrity, and non-repudiation.