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QUESTION 1

Calculated Project User Defined Fields _____ and _____.

 

A.

are created by System Administrators

B.

are managed by Configuration Management

C.

are associated with formulas

D.

are viewable in either the Web or Client/Server

E.

are defined in the Web and only viewable in the Web

 

Correct Answer: AE

Explanation:

C: See step 3 and 4 below.

Defining Formulas for User Defined Fields

Define formulas to calculate values for the user defined field. Before defining a formula, you need to first create a project user defined field To define formulas for user defined fields:

1) Click the Projects menu and select Enterprise Project Data, or click the Administer menu and select Enterprise Data.

2) In the Enterprise Data pane, expand Projects and click Project UDFs.

3) On the Project UDFs page, select a UDF and click the Formula detail window. Note: The UDF Type must be set to Formula to access the Formula detail window.

4) In the Formula detail window:

a. Click the Fields list and choose a field.

Note: You can select any existing project-related field defined in the project management database, including project codes, or any other user defined field that exists for your organization.

b. Click Insert Field.

c. Continue to build your formula by inserting fields and using the operator buttons.

5) Click Save (Ctrl+S).

 

Reference: P6 EPPM User’s Guide, Defining Formulas for User Defined Fields

 

 

QUESTION 2

You are a Project Manager who is closing out a completed project. You have confirmed that all hours that should be charged to the project have in fact been charged. You have conducted your Lesson Learned activity. All parties agree that the project is complete. Which project status is the best choice for this project?

 

A.

Active

B.

Inactive

C.

What-If

D.

Planned

 

Correct Answer: B

Explanation:

The Inactive Project Status should be given to projects that have been completed or curtailed so there will be no more work left to do on them.

Note: The P6 Project Status field is found on the General tab of a Primavera P6 project whether you are using P6 Professional or P6 web.

It can be set to one of four values; Planned, Active, What-If or Inactive.

 

 

 

 

 

 

QUESTION 3

Select three functions available in P6 EPPM Web Portfolios that will allow a Portfolio Manager to analyze and prioritize projects in their portfolio.

 

A.

Waterline

B.

Add Project

C.

Copy Project

D.

Bubble Chart

E.

Create spreadsheet

F.

Scorecard

G.

Modify Project

 

Correct Answer: ADF

Explanation:

A: To assist with more sophisticated analysis of a set of projects, you can also use a scorecard to conduct a waterline analysis. A waterline is a visual modeling tool that ranks projects into two separate groups by sorting and applying a constraining limit.

 

D: Working with Portfolio View Bubble Charts

In addition to plotting data along the X axis and Y axis, bubble charts also adjust the relative size of each entity’s bubble or circle to depict a third value, and they group the data by still a fourth value.

 

Note: Example: A user wants to analyze original budget, cost variance, and at completion total cost for each project in a portfolio. The user also wants to compare this data to another portfolio grouping projects by division/office and showing risk level, actual total cost, and at completion total cost. The user navigates to the Portfolio Analysis page and customizes the portfolio views, filters, scenarios, and bubble chart options shown below. The user sets Original Budget to display on the X-axis and Cost Variance on the Y-axis. Next, the user selects At Completion Total Cost as the bubble size and sets the Group by to Project. When the chart appears, each bubble represents a single project; the size of the bubble represents the At Completion Total Cost value for the project; the bubble’s position on the X-axis represents the original budget value for the project; and the bubble’s position on the Y-axis represents the cost variance value for the project. The user configures a second bubble chart to display Risk Level on the X-axis, Actual Total Cost on the Y-axis, and At Completion Total Cost for the bubble size. This time, the projects in the portfolio are grouped into bubbles by division/office.

 

F: Use this table to analyze, sort, and select projects. Only the projects you mark in the check box column appear in the Capacity Planning chart.

 

Reference: P6 EPPM Administrator’s Guide

 

 

QUESTION 4

When assigning a user to a User Interface view, deselecting the Allow Editing check box restricts the user’s ability to ______.

 

A.

edit project data in the view

B.

edit the User Interface View

C.

edit his or her password

D.

edit his or her Resource Profile

 

Correct Answer: B

Explanation:

On the Create User Interface View page, click the Users tab:

Select a user from the Available Users window to assign the user to that view.

Click Select to move the user to the Selected Users column.

Select the Allow Editing option to enable the user to edit the contents of their interface view.

Reference: P6 EPPM Administrator’s Guide, Creating User Interface Views

 

 

QUESTION 5

You are a Portfolio Manager who opened a specific portfolio. You refreshed the filter. However, some of the projects that were previously in the portfolio are no longer there. What happened?

 

A.

You no longer have sufficient Project level security to view the “missing” projects’ data.

B.

Your Web license was revoked to allow other users to interface with the project

C.

The value of the code assigned to the missing projects had changed.

D.

The projects were deleted when the Filter was refres
hed.

 

Correct Answer: A

Explanation:

Note: If you choose to update Primavera activities that fall within a filter and choose to add new activities, only activities that meet that filter’s criteria will be added.

http://www.primaveratutorial.com/update-primavera-p6-baseline.html

 

 

QUESTION 6

Identify the key benefit of Plan Resources View.

 

A.

You can create scenarios using waterline analysis.

B.

You can identify staffing shortfalls within detailed project plans.

C.

You can view and analyze resource allocation without assigning resources at the activity level

D.

You can view and assign resources mapped to appropriate Roles with highest skills.

 

Correct Answer: C

Explanation:

Note: You can delete a financial period that has high-level assignment planning values (as entered on the Plan Resources page of P6) as long as the financial period does not contain past period actuals. When you delete a financial period that has high-level assignment planning values, the values are deleted as well.

 

 

QUESTION 7

By default, a Role’s limit is determined by ______.

 

A.

the manually entered value on the Limit tab in the Role Dictionary

B.

the combined limit of all resources assigned to the Role

C.

the combined limit of all primary resources assigned to the Role

D.

the combined limit of all primary resources assigned to the Role with a proficiency of Skilled higher

 

Correct Answer: A

Explanation:

By default, role limits are calculated based on the limit defined for each role’s primary resource, which may not accurately reflect a role’s planned allocation.

Note: In the Project Management module, on the User Preferences, Resource Analysis tab, you can choose to display role limits based on the custom role limits you define in the Roles dictionary. In P6 Web Access, you can set this same option in the Global Preferences, Resource Staffing section.

Reference: Oracle Primavera P6 Project Management, Reference Manual, Define role limits

 

 

QUESTION 8

You received an email from a Portfolio Manager asking you to check performance metrics for the past months on each of the projects filtered for that portfolio. You cannot locate the portfolio that the email referenced. What is probably the reason you cannot find the portfolio?

 

A.

It Is a User Portfolio created by the Portfolio Manager

B.

It is a User Filtered Portfolio that hasn’t been refreshed.

C.

You don’t have the appropriate license for the Web.

D.

You haven’t been assigned as a resource to the projects.

 

Correct Answer: B

 

 

QUESTION 9

You are a Project Manager whose projects are integrated with Financial Management System (FMS). The FMS pushes Actual Costs and Actual Hours to your projects as of the Actual Date. Updating Percent complete using the pushed Actual Dates, Actual Costs, and Actual Hours has created inaccurate pictures of the overall % complete, because there are steps within activities that clearly have not completed. Which Percent Complete Type would be the best selection for activities in this project?

 

A.

Physical

B.

Units

C.

Effort

D.

Duration

 

Correct Answer: A

Explanation:

Use physical to give a selection corresponding to the actual state.

 

Note: Parameter: Percent Complete Type

* Identifier: p_percent_complete_type

* Details: Allows users to select the percent complete type of an activity.

* Values: Physical, Duration, Units

* Maps to field: ACTIVITY.PERCENTCOMPLETETYPE

* Use case: Filter activities in a report based on the percent complete type of the activity.

 

Note 2: There are many different methods for calculation of actual progress in Primavera P6. These methods involve using many fields and settings, including:

 

Duration % Complete

Units % Complete

Physical % Complete

Percent Complete Type

Activity % Complete

Performance % Complete

Earned Value settings of the WBS Elements

 

 

 

QUESTION 10

Select the statement that best describes a global portfolio.

 

A.

It is available to single users.

B.

It is assigned by a filter.

C.

It must be manually refreshed.

D.

It is available to all users.

E.

Access is governed by security.

 

Correct Answer: D

Explanation:

The drop-down list shows the enterprise project structure by dividing project portfolios into two groups: the “Global Portfolios,” which span the entire organization, or “User Portfolios,” which are important to the individual project manager.

 

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